Items, such as essential oils, with a heavy perfume or fragrance are also prohibited. Open flames are prohibited including candles and incense. Conditionsįrederick County Public Libraries' " Rules of Conduct" must be adhered to at all times.Īlcohol may not be served in the library or on its grounds. The library does not provide supplies, but will provide plastic bags and waste cans and will dispose of bagged refuse. Meeting rooms must be left clean with all refuse bagged for disposal. Refreshmentsīeverages and light refreshments may be served in all rooms except the Maryland Room Meeting Room. Once payment is made, refunds are not available. Burr Artz/Urbana/Thurmont Smaller Conference Rooms Burr Artz / Urbana / Thurmont Community Roomsīrunswick/Emmitsburg/Myersville/Walkersville Community Rooms and C. If a rental fee has been paid, the entity reserving the meeting room determines whether the gathering will be open to the public. Non-profit organizations and community groups that will be charging an admission fee or selling products within the confines of the meeting room are also charged a fee. Non-profit or community-interest entities.įor-profit businesses/organizations are charged a fee for use of the meeting rooms.Government officials or departments (local, state, and federal) (acting in an official capacity). ![]() Informing participants of the cancellation is the responsibility of the meeting organizer. During inclement weather the organization’s contact person should check broadcasts on local media stations to determine whether the library is open. If the library closes due to unforeseen non-weather emergencies, the library will notify the organization’s contact person listed on the meeting room reservation. Chair and table availability varies by branch and should be confirmed during the booking process to ensure the expected number can be met. ![]() Please see capacity details for each room below. Meeting attendance may not exceed posted room capacity. Make sure to reserve enough time for setup and clean up. Rooms are only available for the duration of the booking. All event/meeting organizers and attendees must leave the building by closing time. Meeting rooms are available during library business hours, excluding library holidays. ![]() That individual must be an official representative of the entity and be able to sign a contract in the entity’s name. Reservations are made on a first-come, first-served basis, and can be made up to two months in advance by an adult, eighteen (18) years of age or older.
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